Best PIMS for Startup Veterinary Clinics: A Pricing and Value Guide

Veterinary Practice Management Software (PIMS) has evolved dramatically over the past decade. With many systems moving to the cloud, pricing models have shifted as well. For startup veterinary clinics, choosing an affordable PIMS is important—but it’s equally essential to view your software as an investment in productivity, security, and long-term growth.

In this article, we’ll guide you through the pricing models for veterinary software, what to expect, and key considerations for your specific practice.

For a deeper dive, check out our comprehensive guide to PIMS for startup veterinary clinics.

On-Premise Veterinary Software

On-premise (server-based) software is installed and runs on physical servers located within your clinic. This setup means the software can only be accessed on devices physically at the clinic.

On-premise systems are being replaced in favor of cloud-based solutions due to advantages in scalability, cost-efficiency, flexibility, and remote accessibility. Examples of on-premise software include:

AVImark
Cornerstone
ImproMed

Pricing Model

On-premise PIMS typically involve:

Large upfront fees ($3,000–$6,000 for small-to-mid-sized practices)
Additional server costs ($3,000–$7,000)
Ongoing support, IT, and security fees
Server replacements every 3–5 years ($3,000–$7,000)

Many clinics hesitate to switch from on-premise systems due to sunk costs, but modern cloud-based solutions often provide greater long-term value.

Cloud-Based Veterinary Software

Cloud-based PIMS have flexible pricing models, typically based on users or veterinarians, and offer benefits like automatic updates, remote access, and built-in security.

User-Based Pricing

User-based subscriptions charge per login. While cheaper upfront, clinics may limit the number of logins, sacrificing security and efficiency. Providers with user-based models include DaySmart and NaVetor.

Vet-Based Pricing

A more modern approach is vet-based pricing, where clinics are charged only for full-time veterinarians. NectarVet uses this model, making it ideal for startups with growing staff members and flexible staffing needs

Additional Pricing Considerations

Data Migration

Migrating data from your old system can be costly, especially if you want historical patient records or past financial data. Costs vary depending on:

Volume of records
Complexity of previous systems
Integration with labs, imaging, and payment platforms

EzyVet adjusts migration fees based on these factors, while Shepherd Vet offers free migration for recent records but may charge for older invoices and attachments.

NectarVet, on the other hand, offers a full white-glove data migration service — attachments and past invoices are included.

Hidden Fees

Some PIMS charge extra for essential tools, like texting clients. For example:

EzyVet charges per text message
Shepherd Vet uses volume-based thresholds

Hidden costs can add up quickly, sometimes equaling the cost of another subscription.

Why NectarVet is the Best PIMS for Startup Veterinary Clinics

NectarVet stands out for startups with its transparent, all-inclusive pricing and flexible features:

No hidden fees and unlimited texts
50% lower rates for new clinics
100% waived setup and training fees
24/7 white-glove software support
Handles data servers, installation, backups, and ransomware protection

Key Takeaway

For startup veterinary clinics, NectarVet provides the best combination of affordability, functionality, and advanced tools. Clinics can start small with the Essentials plan and scale seamlessly, all while reducing administrative workload and improving patient care.

Conclusion

When selecting the best PIMS for startup veterinary clinics, it’s critical to weigh upfront costs against long-term value, flexibility, and support. Cloud-based solutions like NectarVet provide predictable pricing, essential features, and the scalability needed for growing practices, making them an ideal choice for new veterinary clinics.

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